🧹 Biannual Data Deletion To-Do

(Personal checklist — Soul Impact Berlin)

🔁 When

• ☐ January

• ☐ July

🔥 DELETE

📊 Google Sheets (event / workshop lists)

• ☐ Delete all participant lists

• ☐ Delete duplicates / older versions

• ☐ Empty trash

💻 Local files (Downloads / Desktop)

• ☐ Delete all exported participant data

• ☐ Delete CSVs, spreadsheets, attachments

• ☐ Check Downloads + Desktop

📄 Printed lists (handled per event)

• ☐ Confirm all past lists were destroyed

🧊 LEAVE AS IS (intentional)

📧 Google Workspace

• ☐ I know personal data exists in emails

• ☐ I keep it for client relationships

• ☐ Access is secured (password + 2FA)

🖥️ Squarespace

• ☐ I know customer/order data exists

• ☐ I do not use or export old data

• ☐ Deletion not technically feasible

💳 Stripe

• ☐ I know invoice/payment data exists

• ☐ Retained for legal (tax) obligations

📬 MailerLite

• ☐ I know subscriber data exists

• ☐ Managed via consent (no deletion needed)

📄 Consent forms (offline)

• ☐ Stored securely

• ☐ Retained for legal protection

📓 Handwritten notes (coded)

• ☐ Pseudonymised (no direct identifiers)

• ☐ Stored securely

🔐 Proton

• ☐ Code key stored securely

• ☐ No duplication

✔ Final check

• ☐ No participant lists remain anywhere

• ☐ No stray files on laptop

• ☐ No unnecessary duplicates exist

🧠 Rule I follow

Delete temporary data.
Keep what serves a purpose.
Protect everything else.